Streamlining the event registration process is crucial for successful event management. With the advent of digital solutions, event registration software has become a powerful tool to simplify registrations and enhance the attendee experience.
However, selecting the right software amidst the multitude of options available can be overwhelming.
In this guide, we will explore a curated list of the best event registration software that includes all or most of the key features and considerations that define exceptional event registration software!
From customizable registration forms to integrated ticketing options and robust reporting capabilities, we will help you make an informed decision based on your event's specific needs.
Let’s get right into it!
Key features to look for in an event registration software
Planning and managing an event involves numerous tasks, and one critical aspect is selecting the right event registration platform.
This choice can significantly impact the attendee experience, streamline your workflow, and contribute to the overall success of your event.
With a myriad of options available, it's essential to identify the key features that will make your event registration process seamless and efficient.
Here are some key features to consider when selecting an event registration platform.
Customizable registration forms
Check-in and on-site registration
Real-time reporting and analytics
Customization and branding
Support and customer service
Mobile-friendly and user-friendly interface
Let’s take a closer look at why these features are a must-have.
1. Customizable registration forms
A stellar event registration platform should provide you with the ability to create customized registration forms tailored to your event's unique requirements.
The platform should offer flexibility in adding custom fields, setting validation rules, and gathering all the necessary information from attendees.
This allows you to collect relevant data and streamline the registration process.
2. Ticketing options
Look for a platform that offers versatile ticketing options to accommodate your event's needs. It should enable you to create different ticket types, set prices, and incorporate discounts or promotional codes.
A seamless integration with various payment gateways ensures a secure and convenient ticket-purchasing process for your attendees.
3. Attendee management
Effective attendee management is crucial for a successful event. The platform should provide comprehensive attendee management features, allowing you to track registrations, manage attendee data, handle cancellations and refunds, and communicate with attendees easily.
These features enable you to stay organized and provide personalized support to your attendees.
4. Check-in and on-site registration
Simplify the check-in process and enhance the on-site experience with a platform that offers check-in apps or tools.
Features like QR code scanning, badge printing, and real-time attendance tracking facilitate smooth on-site registration, ensuring a seamless entry for attendees and minimizing wait times.
5. Real-time reporting and analytics
You should be able to gain valuable insights into your event's performance with robust reporting and analytics features. Look for a platform that offers detailed reports on ticket sales, registration trends, attendee demographics, and preferences.
These insights empower you to evaluate event success, make data-driven decisions, and continuously improve future events.
6. Customization and branding
Select a platform that allows you to customize the registration experience to align with your brand. This includes branding options for registration forms, event pages, and email communications.
Consistent branding enhances your event's professionalism, establishes brand recognition, and creates a cohesive attendee experience.
7. Support and customer service
Prioritize a platform that offers reliable customer support and assistance. Prompt and knowledgeable customer service, along with comprehensive documentation and resources, ensures that you have the necessary support throughout the event registration process, guaranteeing a smooth and successful experience.
8. Mobile-friendly and user-friendly interface
In today's mobile-driven world, it's crucial for the platform to have a mobile-friendly interface that provides a seamless registration experience on smartphones and tablets.
Additionally, a user-friendly interface with intuitive navigation and clear registration steps simplifies the process for both organizers and attendees, leading to higher engagement and satisfaction.
Top 7 event registration software
We have compiled a selection of the seven best event registration software solutions available. These software platforms have been carefully chosen based on their comprehensive features, user-friendly interfaces, robust customization options, and affordable prices.
Whether you're organizing a small conference, a large-scale trade show, or any event in between, this list will guide you toward the most reliable and efficient event registration software to make your event a resounding success.
Brown Paper Tickets
Let’s dive deeper into each software.
KonfHub is an exceptional event registration software that offers a comprehensive range of features designed to streamline the event registration process and enhance the attendee experience.
With its user-friendly interface and robust functionality, KonfHub stands out as an amazing software solution for event organizers.
Let’s take a closer look at its features.
KonfHub empowers organizers to create and customize various types of tickets to meet their specific event needs.
From regular tickets to waitlist tickets, approval-based tickets, and hidden tickets with access codes, the software provides the flexibility to cater to different attendee requirements.
Additionally, organizers can offer attractive discounts to participants, encouraging higher ticket sales and improving overall event revenue.
Managing finances is made effortless with KonfHub's automated settlements feature. Organizers can receive periodic settlements directly in their bank accounts, with funds typically transferred every 15 days.
For immediate access to funds during regular settlement cycles, on-demand settlements can be requested.
This ensures smooth and timely financial transactions, enhancing the financial management aspect of event planning.
Boost ticket sales with referral contests
KonfHub understands the importance of maximizing ticket sales. To achieve this, the software provides innovative features to save time and effortlessly manage referral contests.
By implementing referral contests, organizers can incentivize attendees to refer others, thereby expanding their reach and increasing ticket sales.
KonfHub allows organizers to personalize the contests, offer enticing rewards, and create a buzz around the event, ultimately driving higher registration numbers.
Keep audience engaged
Keeping participants engaged throughout the event is crucial for a memorable attendee experience. KonfHub offers interactive features like live quizzing, which injects excitement and maintains participants' interest during sessions.
Regular intervals of interactive quizzes not only entertain the audience but also provide incentives to winners, encouraging continuous participation and active engagement.
Effective communication is key to ensuring attendees stay informed and engaged. KonfHub provides a range of communication channels, including email, WhatsApp, and SMS, enabling organizers to send personalized messages and notifications to participants.
This ensures seamless communication and keeps attendees updated about important event details, schedule changes, and other relevant information, leading to a more connected and engaged audience.
Understanding event performance and tracking key metrics is essential for organizers to make informed decisions.
KonfHub's real-time analytics feature offers comprehensive insights into ticket sales and marketing activities.
Organizers can track and analyze their performance in real time, gaining valuable insights into registration tracking and UTM parameter analysis.
This allows organizers to identify the sources of registrations and evaluate the effectiveness of marketing campaigns, enabling data-driven decision-making.
Ready-made event pages
Creating visually appealing and informative event pages is made effortless with KonfHub's ready-made customizable templates.
Organizers can choose from a wide range of options, eliminating the need for professional design services and saving both time and money.
The customization options ensure that event pages reflect the brand identity and have a unique appeal, capturing attendees' attention and driving engagement.
Efficiently managing attendee check-ins is simplified with KonfHub's check-in app. Organizers can swiftly check-in attendees by scanning their QR codes using a mobile device, ensuring a seamless entry process.
The check-in app also allows on-spot registrations at the event venue, accommodating last-minute attendees. Additionally, organizers can print customized cards for attendees, enhancing the professional and personalized touch of the event.
If you want to experiment a little, they also have ‘Check-in with face detection’ where you can provide a faster check-in experience to your attendees by scanning their faces.
KonfHub’s Sponsor App is a valuable tool for sponsors, allowing them to showcase their brand, interact with attendees, track ROI, and generate leads.
With this feature, sponsors can enhance their brand presence, engage with the event audience, and establish meaningful connections.
The app also provides tracking and analytics capabilities, enabling sponsors to measure the impact of their investment and make data-driven decisions.
It adds value for sponsors by offering a comprehensive solution to maximize their event sponsorship benefits.
Feedback forms & certificates
Gathering feedback and recognizing participants' contributions is made easy with KonfHub's feedback forms and certificate issuance feature.
Organizers can collect valuable feedback from attendees, helping them improve future events based on participant suggestions.
Additionally, customized digital certificates can be issued to acknowledge participants' attendance and provide them with a sense of achievement and recognition.
Low pricing structure
KonfHub stands out with its affordable pricing options for event management. Organizers can take advantage of the platform's services free of charge for their free events.
For paid events, KonfHub follows a transparent pricing structure. The charges per paid ticket include a combination of fees: 2% for Razorpay, 1.75% for KonfHub, and 3.75% plus GST 18%.
With a total of approximately 4.42% per ticket, KonfHub offers competitive pricing that allows organizers to access its comprehensive event management features without straining their budget.
This affordability makes KonfHub an attractive choice for events of all sizes and budgets, providing organizers with cost-effective solutions for their event management needs.
With KonfHub, you have the most comprehensive event registration software at your fingertips!
Eventbrite is a widely-used event registration software that caters to various industries, including entertainment, social events, classes, charity, and business conferences.
Its user-friendly interface and familiarity make it a popular choice among organizers, although some find its fees to be on the higher side.
Eventbrite offers a range of features that include registration management, ticket management, attendee management, social promotion, and online booking. It provides convenient access through its web-based platform and mobile app.
Versatility: Eventbrite is suitable for events of all types and sizes, from small social gatherings to large conferences. Being a well-known platform, many users are already acquainted with Eventbrite and its functionalities.
Accessibility: Eventbrite can be accessed both online and through its mobile app, ensuring convenience for organizers and attendees. Organizers can easily publicize their events by integrating Eventbrite with popular social media platforms.
Limited attendee engagement: While Eventbrite excels in online event registration, it lacks robust attendee engagement features, which may hinder the overall event experience.
Increasing fees: Over time, the fees associated with Eventbrite have steadily risen, which might be a concern for some organizers.
Essentials plan: Free for free events, charges apply for paid tickets (2% + $0.79 per paid ticket).
Professional plan: Free for free events, charges apply for paid tickets (3.5% + $1.59 per paid ticket).
Premium plan: Custom pricing, contact Eventbrite directly for details.
Note: The Premium plan offers additional features and personalized consultations with the Eventbrite events team.
Whova's conference registration software stands out with its affordability and high-quality features, including support for early payout. With Whova, you can easily create tickets, add-ons, discount codes, and group tickets.
The software offers advanced features that enhance attendee engagement and networking through the event app. Additionally, it provides a range of time-saving event management tools for busy organizers.
Whova also offers additional features such as no-code event website creation, sales, and attendance tracking, social media event promotion, name badge design and generation, and contactless event check-in using QR code scanning.
Enhanced attendee engagement: Whova excels in boosting attendee engagement and networking through its event app, providing a platform for participants to actively participate and connect with each other.
Time-saving event management: From sales and attendance tracking to social media event promotion, Whova offers a suite of event management tools to facilitate seamless event management.
- Limited suitability: Whova may not be the ideal choice for events with fewer than 50 attendees or for specific types of events such as weddings or parties, as its features are primarily tailored for conferences and similar professional gatherings.
Whova offers free usage for events that are free of charge.
For paid events, pricing details can be obtained by directly contacting Whova through the request form on their pricing page, allowing organizers to receive personalized pricing information based on their specific event requirements.
4. Wild Apricot
Wild Apricot is a comprehensive membership management tool specifically designed for clubs, associations, and nonprofit organizations.
Alongside its event registration capabilities, it offers customizable web templates and event promotion features targeted at engaging members throughout the year.
- Support for small and regular gatherings: Wild Apricot caters to the needs of small and regular events, making it a suitable option for organizations with ongoing activities. It offers flexible pricing options tailored to different types and sizes of organizations.
Limited fit for annual events: If you are organizing an annual event without the need for ongoing membership management, Wild Apricot may not be the most suitable choice.
Not ideal for large events or multi-language registration: Wild Apricot is not designed to support large-scale events and lacks multi-language registration forms, which may pose challenges for organizers planning events in Asian regions or requiring multi-language support.
Wild Apricot’s pricing depends on the number of members you have.
For example, 500 Members = $50/month and 2,000 Members = $160/month
Free Trial: Wild Apricot also offers a free trial for users to explore its features before committing to a subscription. Available for up to 50 contacts.
Monthly Subscriptions: Wild Apricot operates on a monthly subscription model.
Note: Wild Apricot is designed for managing year-round membership for clubs and associations, hence the pricing structure reflects this focus.
Bizzabo is a powerful all-in-one event software platform designed to facilitate the organization and management of online, in-person, and hybrid events.
With Bizzabo, you can create customized event registration forms, allowing you to collect relevant attendee data.
The platform also offers branding customization options to ensure consistency with your event marketing materials.
All-in-one event management: Bizzabo offers a comprehensive platform for managing online, in-person, and hybrid events, simplifying the event planning process.
Customization and branding: Bizzabo allows organizers to customize event registration forms and branding, providing a personalized experience for attendees.
Pricing: Some users have mentioned that the pricing of Bizzabo may be relatively high compared to other event management platforms.
Mobile app user-friendliness and customization: Certain users have expressed that the mobile app provided by Bizzabo could benefit from improved user-friendliness. They have also suggested that offering more customization options within the app would enhance the overall user experience
You will have to contact Bizzabo to set up a demo and request pricing info.
6. Brown Paper Tickets
When it comes to organizing charity and fundraising events, Brown Paper Tickets stands out as a reliable event registration platform.
It offers a range of features designed to support such events, including the ability to collect donations without any service fees and free ticket shipping.
Additionally, event organizers have the option to list their concerts, classes, festivals, parties, and more in the extensive event directory provided by Brown Paper Tickets.
Charity and non-profit events: Brown Paper Tickets works seamlessly for charity events, performances, and various non-profit and school-related gatherings, making it an ideal choice for organizations in these sectors.
Streamlined online ticket sales: The software enables ticket sales directly through the organizer's website, employing a user-friendly two-step checkout process that ensures quick and efficient purchases.
- Limited applicability to large conferences: Brown Paper Tickets may not be the most suitable option for mid- or large-scale conferences, as its features are primarily tailored to other types of events.
Brown Paper Tickets offers its platform for free to event organizers, allowing them to host events without incurring any charges.
However, attendees are subject to a service fee of $0.99 plus 5% of the ticket price when purchasing tickets through the platform.
Ticketbud is a user-friendly solution for hassle-free event ticketing and registration. With a simple setup process and no long-term contracts, it provides convenience and flexibility.
Focused on essential ticketing and registration services, Ticketbud offers valuable features to enhance your event experience. You can create a customized event website, promote your event through social media integration, and gain insights from registration analytics.
It is easy to streamline your ticketing and registration process with Ticketbud, saving time and effort while ensuring a seamless experience for attendees.
Easy to set up and use: Users have praised Ticketbud for its user-friendly interface and ease of setup. The software allows for quick and hassle-free event page creation and ticket sales.
Excellent customer service: Ticketbud has received positive feedback regarding its customer service. Users have highlighted the helpful and responsive support team that assists with setup, pricing, and other inquiries.
Competitive pricing: Compared to other platforms, Ticketbud offers better value by providing lower service charges. Organizers can choose to pass on service charges to attendees or incur them at a much lower rate.
- Limited advanced features: Ticketbud is considered relatively basic in terms of features and customization options. It may lack advanced functionalities and the ability to collect custom information, making it more suitable for beginner-level users or simpler event requirements.
Free for free events: If you're hosting a free event, Ticketbud offers free usage, allowing you to manage ticketing and registration without any cost.
Flat rate for paid events: For paid events, Ticketbud charges a simple and transparent pricing structure:
Ticketing fee: 2% of the ticket price plus $0.99 per ticket.
Payment processor fee: An additional 2.9% fee, ensuring secure payment processing.
Discount for Nonprofits: Nonprofit organizations can benefit from discounted rates on ticketing fees, providing cost-saving opportunities.
Enjoy all the benefits of a great event registration software with KonfHub
The choice of event registration software will ultimately depend on various factors, including the type of events you organize, your budget, desired functionalities, and overall objectives. It is essential to choose a software solution that aligns with your specific requirements and empowers you to streamline event management processes.
KonfHub emerges as a comprehensive solution that simplifies every aspect of event registration. From flexible pricing options and customizable ticketing to efficient communication, seamless organization, smooth registrations, and overall event management, KonfHub delivers on its promises.
Schedule a demo with KonfHub today and see how you can make your event registration process effortless and efficient!