According to EventMB, 80% of event organizers consider lead generation a crucial part of their event strategy, with 73% capturing leads through registration forms. Moreover, 65% of organizers believe attendee data is the most valuable outcome of events.
Yet, sharing participant data with sponsors often raises data privacy and consent concerns. At the same time, collecting visitor information at booths without the right technology can be inefficient and error-prone.
This is where KonfHub’s Sponsor App comes in — making lead capture seamless for sponsors while ensuring data privacy for organizers and participants.
The Challenges of Capturing Leads
Collecting quality leads during conferences and expos is not as simple as it sounds:
With hundreds of attendees, it’s hard to identify genuine prospects from casual visitors.
Booth staff need a simple, reliable way to capture details and follow up post-event.
When multiple staff are involved, syncing leads in one place can be a challenge.
Privacy regulations like GDPR prevent organizers from directly sharing participant data with sponsors without explicit consent.
The Sponsor App is a progressive web app (PWA) by KonfHub that requires no installation and works right from any device browser.
As an organizer, you can give sponsors exclusive access to the app for your event. During the event, booth staff can easily capture visitor details — with participant consent — simply by scanning the QR codes on attendee lanyards.
✅ Consent-driven: Scanning a lanyard ensures attendees willingly share their contact details.
✅ Team-friendly: Multiple staff use the same sponsor code, so all leads are synced automatically.
✅ On-demand access: Sponsors can download and manage their leads anytime during or after the event.
Why Organizers Love It
For organizers, enabling the Sponsor App means:
Increased sponsorship value, helping you secure and retain partners.
Full compliance with privacy regulations — no need to share participant data directly.
Simple, secure, and self-managed lead capture for sponsors.
For sponsors and booth staff, the Sponsor App offers:
Quick, consent-based lead capture by scanning attendee QR codes.
Easy accessibility — no downloads required, just add it to your mobile home screen.
Ability to add notes for personalized follow-ups.
Consolidated lead management across multiple staff and multiple events.
On-demand lead downloads for immediate or future outreach.
Getting Started as an Organizer
- Add your sponsors and share the unique sponsor access link with them.
That’s it! Your sponsors are ready to use the app without extra setup or organizer involvement.
Receive the Sponsor App link and sponsor code from the organizer.
Go to sponsor.konfhub.com
Sign up or log in to your KonfHub account.
- Enter your sponsor code to connect to the event.
- Start scanning attendee QR codes to capture leads by clicking on Scan Leads.
- You can download the list through the leads section.
Optional features like adding notes, viewing the leads table, and downloading lead data make follow-ups easier and more effective.
KonfHub’s Sponsor App simplifies lead capture for sponsors, ensures compliance for organizers, and enhances the overall event experience.
👉 Planning your next event? Explore how KonfHub can make your events smarter, more engaging at www.konfhub.com
Frequently Asked Questions (FAQ's)
1. What is a sponsor lead capture app and how does it work?
A sponsor lead capture app is a digital tool that helps sponsors collect attendee information during events. It works by allowing booth staff to scan attendee QR codes (with consent) to instantly capture and store lead details in a centralized system for easy follow-up.
2. How does the KonfHub Sponsor App help with event lead generation?
The KonfHub Sponsor App simplifies lead generation by enabling sponsors to scan attendee QR codes and collect verified, consent-based data in real time. It ensures high-quality leads, eliminates manual data entry, and allows instant access to downloadable lead lists.
3. Is the KonfHub Sponsor App compliant with data privacy regulations like GDPR?
Yes, the KonfHub Sponsor App is designed to be fully compliant with data privacy regulations such as GDPR. Attendee data is only shared with sponsors after explicit consent through QR code scanning, ensuring secure and ethical data handling.
4. What are the benefits of using a sponsor app for events and conferences?
Using a sponsor app improves lead capture efficiency, ensures accurate data collection, enables real-time syncing across teams, and enhances sponsor ROI. It also eliminates paperwork and provides a seamless experience for both sponsors and attendees.
5. How can sponsors use the KonfHub Sponsor App during an event?
Sponsors can log in using a unique access code, scan attendee QR codes at their booth, add notes for each lead, and download the collected data anytime. The app works directly from a browser, so no installation is required.
6. Why should event organizers offer a sponsor lead capture solution?
Providing a sponsor lead capture solution increases sponsorship value, helps attract and retain sponsors, ensures compliance with data privacy laws, and enhances the overall event experience by enabling efficient and secure lead management.
